Patriot Games Limited ("Patriot Games", "we", "us", or "our") organises and hosts a variety of gaming events, tournaments, leagues, organised play programmes, prereleases, championships, and community activities.

This Organised Play Privacy Notice explains how we collect, use, and share personal information in connection with participation in these events.

This notice should be read together with our main Privacy Policy.

Patriot Games Limited is the organiser of organised play events held at our premises and online.

For event administration purposes, Patriot Games is normally the Data Controller of the information we collect directly from participants.

Many organised play systems are operated by game publishers. Where participant information is submitted to a publisher's organised play platform, that publisher will generally act as a separate Data Controller for information held within its systems.

Questions regarding this notice should be directed to:

Email: sales@patriotgames.ltd.uk

Depending upon the event, we may collect:

Basic Identification Information

Contact Information

Event Information

Community Information

We use organised play information to:

• Register participants for events
• Verify eligibility
• Create pairings and tournament rounds
• Record results
• Allocate prizes and awards
• Manage waiting lists
• Contact participants regarding event changes
• Investigate disputes or rules issues
• Meet organiser requirements set by publishers
• Report event participation to organised play systems

Without certain information, it may not be possible to participate in some organised play events.

Many organised play programmes require event organisers to use publisher-operated software and databases.

This may include systems operated by:

• Wizards of the Coast
• Konami Digital Entertainment
• Bandai
• Ravensburger
• Asmodee
• Fantasy Flight Games
• The Pokémon Company International
• Other game publishers and tournament providers

Where participation requires the use of such systems, we may submit information required by the publisher, including:

• Name
• Organised Play ID
• Event participation details
• Tournament results
• Ranking information

Each publisher controls how information is used within its own systems and has its own privacy policy.

Participants should review the relevant publisher privacy policy before participating in events associated with that publisher.

Tournament play normally requires a degree of public transparency.

For this reason, we may display:

• First names
• Surnames
• Initials
• Usernames
• Player IDs
• Standings
• Match results
• Rankings
• Final placings

Results may be displayed:

• In-store
• On tournament software
• Through publisher systems
• On event coverage pages
• On social media
• In community announcements

By entering a public organised play event, participants acknowledge that tournament results may be published.

From time to time, we may photograph or film organised play events for promotional, community, and historical purposes.

This may include photographs used on:

• Social media
• Our website
• Event advertising
• Community updates

Anyone who does not wish to appear in promotional photographs should notify a member of staff upon arrival at the event and we will make reasonable efforts to respect those wishes.

For certain events we may need to retain records relating to:

• Prize eligibility
• Promotional items
• Championship invitations
• Publisher qualification systems
• Fraud prevention

These records help ensure events are administered fairly and in accordance with publisher policies.

Publisher Organised Play Systems

Tournament Software Providers

Legal or Regulatory Authorities

Some organised play systems are operated outside the United Kingdom.

Where information is transferred internationally, we rely upon appropriate safeguards required by UK data protection law.

These safeguards may include:

• Adequacy regulations
• Standard contractual clauses
• Other lawful transfer mechanisms

We retain organised play information only as long as reasonably necessary.

Typical retention periods may include:

Some information may be retained longer where required by publishers, legal obligations, or legitimate business purposes.

Subject to applicable law, you may have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of information
• Restrict processing
• Object to processing
• Request data portability
• Withdraw consent where consent has been relied upon

Please note that requests to remove tournament records may not always be possible where records are necessary to maintain competition integrity or comply with publisher requirements.

Many organised play events are attended by children and young people.

Where required, a parent, guardian, or responsible adult may be asked to provide consent or event registration information on behalf of a minor participant.

Parents and guardians who have concerns about information relating to their child should contact us using the details provided in this notice.

If you have any questions regarding organised play data, please contact: sales@patriotgames.ltd.uk

If you are dissatisfied with how your information has been handled, you also have the right to complain to the Information Commissioner's Office (ICO): www.ico.org.uk/